Help / Artists

How to Use Monday - Artist Guide

Quick start

1. Planned assets are the free work. Each asset has subitems = the production steps (Model, UV, Textures…). Every subitem has a price estimate and a deadline; the deadline starts counting the moment you set I'M WORKING ON IT.
2. Not assigned to anything? Ask your supervisor on Discord to assign you.
3. Start: set Status by Artist → I'M WORKING ON IT on your subitem.
4. Question? Set I NEED ADVICE/INFO and write it in the subitem thread — or just ask on Discord.
5. Done? Upload to Box, set CHECK IT, wait for feedback or approval.
6. Feedback (NEEDS CHANGES)? Set I'M WORKING ON IT again, fix, CHECK IT again.

Everything below is the detail — come back to it when you need it.

What is Monday used for?

Monday is our primary tool for tracking the progress of your projects. It helps us to:

• Keep an overview of all your assets in one place
• Inform about the status of individual parts of the project
• Communicate efficiently about necessary changes and adjustments
• Ensure a smooth approval process

Project Structure

Main Sections of the Project

Explanation of Columns

Asset (Main Item)

Subitem (Work Steps)

Subitems are the production steps of an asset (e.g. Model, UV, Textures). Click the small arrow next to the asset's name to expand them.

Important: You can only work on subitems where you are assigned as the Artist. Your work is invoiced once the whole asset is completed and approved (all its subitems), not per subitem.

Where to Write Messages and Read Feedbacks

Each subitem has its own message space. You can access it by clicking the + icon next to the subitem's name.

Use this space to:

• Write messages to the supervisor
• Read feedback and messages from the supervisor
• Attach files and screenshots

How to Work with Assets

📩 Getting Assigned to a Subitem

• When assigned to a subitem, you receive a Discord notification (make sure to provide your Discord username and ID)
• If you want to work on a specific asset, message your supervisor on Discord

🚀 Starting Work

1. In Status by Artist, select I'M WORKING ON IT
2. The asset moves to IN PROGRESS and a deadline is set
3. Other statuses cannot be selected unless this was chosen first

❓ Asking Questions

1. Select I NEED ADVICE/INFO in Status by Artist
2. Write your question in the subitem message section
3. Supervisor will respond and set Status by Fanatic Games to ANSWERED
4. You'll get a Discord notification when answered

✔️ Submitting Work for Review

1. When ready, select CHECK IT in Status by Artist
2. The supervisor will review your work: - If approved → sent to client, then marked APPROVED - If changes needed → status set to NEEDS CHANGES with feedback

🔄 Working on Feedback

1. When supervisor sets NEEDS CHANGES, you receive a Discord notification
2. Read the feedback in the message section
3. Set status to I'M WORKING ON IT and make changes
4. When done, set CHECK IT again
5. Repeat as needed until approved

Billing Information

• Invoicing is per asset: once the whole asset is COMPLETED (every subitem approved), it goes to your next invoice.
• Invoice requests are sent on the 1st and 15th of each month with the list of completed assets and amounts.
• The amount is the sum of the subitem prices you were assigned to on that asset.

Important Notes

Deadlines and the number of feedback rounds affect your effective day rate — work carefully, ask early.

Status Overview

Status by Artist (You Set)

Status by Fanatic Games (Supervisor Sets)

Questions?

If you have any questions, contact your supervisor directly on Discord.